Privacy Policy
This Privacy Policy explains how Studs with Suds LLC ("Studs with Suds", "we", "us") handles information in SWS Manager, a private business management application that we operate for our own business. SWS Manager is not publicly available and is not offered to other businesses or to the public.
1. What SWS Manager does
SWS Manager connects to business systems that Studs with Suds already uses and presents that information to the business owner and people we authorize, so we can review our operations and finances and ask questions about them. It currently connects to:
- Jobber — our scheduling and field-service system (clients, jobs, visits, quotes, invoices, and payment records).
- QuickBooks Online — our accounting system. SWS Manager's access to QuickBooks Online is currently read-only: it reads information but does not create, change, or delete anything in QuickBooks.
2. Information SWS Manager processes
To provide its functionality, SWS Manager processes business information from those systems, which may include personal information about our customers, leads, and vendors:
- Customer and lead details: names, company names, email addresses, phone numbers, and billing or service addresses.
- Service records: jobs, scheduled visits, quotes, invoices, and notes about the work.
- Payment and accounting records: invoice amounts and balances, payments received (amount, date, and payment method type), deposits, expenses, vendors, chart of accounts, and financial reports such as profit and loss and accounts receivable.
- Questions typed into SWS Manager by authorized users, and the answers it produces.
SWS Manager does not collect or store full payment card numbers or bank account numbers.
3. How we use information
We use this information only to operate and manage Studs with Suds LLC, for example to review schedules, customers, invoices, and finances, to answer questions about our business, and to check that our business records are accurate and consistent between our systems.
4. Service providers
SWS Manager relies on the following third parties, each of which processes information under its own terms and privacy policy:
- Intuit Inc. (QuickBooks Online) and Jobber, the systems SWS Manager reads information from.
- Anthropic, which provides the AI model (Claude) that SWS Manager uses to answer questions. When a question is asked, the question and the relevant business information needed to answer it are sent to Anthropic's API for processing.
5. Selling and sharing
We do not sell personal information, and we do not share it for advertising. We disclose information only to the service providers described above as needed to operate SWS Manager, or when required by law or to protect our legal rights.
6. Where information is kept and for how long
SWS Manager currently runs on computer systems controlled by Studs with Suds LLC and is not accessible from the public internet. We keep business records for as long as we need them to run our business and to meet our legal, tax, and accounting obligations. If we disconnect SWS Manager from QuickBooks Online or Jobber, it stops retrieving new information from that system and we delete the stored connection credentials for it.
7. How we protect information
We take reasonable steps appropriate to a small business to protect the information SWS Manager processes. For example, access to SWS Manager is limited to Studs with Suds and people we authorize, the credentials used to connect to QuickBooks Online and Jobber are kept separate from the application's source code, and SWS Manager's QuickBooks Online access is read-only. No system is completely secure, and we cannot guarantee absolute security.
8. Your choices
If you are a customer, lead, or vendor of Studs with Suds and have a question or request about your personal information — including a request to access, correct, or delete it — please contact us using the email address below. We will respond as required by applicable law. Some records may need to be kept for legal, tax, or accounting reasons.
9. This website
This informational website does not use cookies, analytics, or forms, and does not ask you for any information. It is hosted by GitHub (GitHub Pages), which may collect technical information such as IP addresses in its server logs under its own privacy statement.
10. Children
SWS Manager is a business tool and is not directed to children.
11. Changes to this policy
We may update this policy as SWS Manager changes — for example, if it connects to additional systems or its access to QuickBooks Online changes. We will post the updated policy on this page and change the effective date above.
12. Contact
Studs with Suds LLC
Email: info@studswsuds.com